Program Module(s) Affected
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Chapter Links
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Description of the Enhancement
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Getting Started
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User Options
Company
Company Settings
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Search By - A new Search By field has been added whereby a search may be performed on any selected Column (i.e., ID, Section, or Setting Name) to locate a specific Company Settings.
Calculate Proposal Margin on Retail - By default, the CalcPropMarginOnRetail option is set to False ("F") and so Sale-Purchase Items entered on a Proposal will be charged at Wholesale (Cost) when shown on the Proposal Estimate tab.
Defer Recurring Revenue - By default, the DeferRecurringRevenue option is set to False ("F").
▪ | To eliminate the conversion request and automatically make that conversion for these Recurring Items, set the DeferRecurringRevenue option to True ("T"). |
This DeferRecurringRevenue option also controls a second functionality:
Restart Action Plan from On Hold - By default, the RestartActionPlanFromOnHold is set to False ("F").
▪ | If this RestartActionPlanFromOnHold option is set to True ("T"), it will revert to the Action Plan. |
Restrict Service Creation:
▪ | If the RestrictServiceCreation option is set to True ("T") when adding a new Service Request or entering a Quick Work Order, the User will need to confirm authorization to make this entry. This setting now applies to both the MKMS and MKMSCS applications. |
Confirm Negative Inventory - By default, the ConfirmNegativeInventory option is set to False ("F")
▪ | To turn off this Pop-Up Warning Message feature again, set the ConfirmNegativeInventory option to False ("F"). |
Use Division Address - By default, the UseDivisionAddress option is set to False ("F").
▪ | When the UseDivisionAddress option is set to True ("T"), if a Subscriber has been assigned to a Division, except on an Installation Order, that Division's Address will be printed as the Company Address on a printed Service Request Form. |
Allow Trace Back - By default the AllowTraceBack option is set to False ("F").
▪ | Setting the AllowTraceBack option to True ("T") provides an enhanced Trouble-Shooting tool for Technical Support personnel. |
Include Auto Service WO - By default, the IncludeAutoServiceWO option is set to False ("F").
▪ | When opening a Service Request Form, Warning Messages are displayed based on certain circumstances (e.g., Outstanding Balance Due, open (unfinished) Service Requests exist, their Service Contract has Expired) - except if the only open (unfinished) Service Requests were created automatically using the Auto Service feature. |
o | This functionality may now be kept by setting the new Company Settings option "IncludeAutoServiceWO" to False ("F") to eliminate those Warning Messages when the only open (unfinished) Service Requests were those that were created automatically using the Auto Service feature. |
o | Setting this "IncludeAutoServiceWO" option to True ("T") will turn on Warning Messages (if appropriate) regardless of the origin or type of any existing Service Requests. |
Implemented the new Average Inventory Cost table calculation: (a new Inventory Valuation methodology) for tracking the Value of Inventory Items within the General Ledger System.
▪ | If the AverageCostInventory option set to True ("T"), Inventory Valuation will be set based on the Average Cost paid for an Inventory Item versus whatever was the currently set Inventory Valuation method. |
Flash Past Due - By default, the new FlashPastDue option is set to True ("T") which maintains the normal behavior whereby an Account with a Past Due Balance when displayed on the Subscribers Form displays a Flashing Red Past Due: $999.99 message.
▪ | To turn off the Flashing effect of the Past Due Message (which some Users may find distracting) set the FlashPastDue option to False ("F"). |
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Accounts Receivable System
Prospect Tracking System
Inventory Tracking System
Central Station Monitoring
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Employees
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The Personal tab on the Employees Form now has a new EmployeeType selection named Sales to be assigned to those Employees who are specifically classified as Salespersons
▪ | When assigning a Salesperson to a Subscriber, Prospect, Invoice or Proposal: only those Employees whose Employee Type is identified as either Sales or All will be available (in the Drop-Down Selection List) for populating the Salesman (or Commission To) fields. |
The Security tab on the Employees Form now has a new Employee Team field.
▪ | A Drop-Down Selection List provided to Choose the Employee Team to which this Employee is to be assigned (if appropriate). |
The Image File on the Security tab may now be either a ".BMP" (saved with 256 or less colors), or a "JPG" file type and either may be no larger than 64K.
The Security tab on the Employees Form has a new field named: Super User Authority? - Check this box to grant the currently selected Employee with Access Rights that are very similar to that of ADMIN.
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Employee Groups
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There is a new Field Access tab on the Employee Groups Form
▪ | This new/updated tab enables specifically assignable Access Rights to be granted on a Field by Field basis for each Form to which the currently selected Employee Group has been granted Access Rights. |
▪ | The Forms which currently have this Field by Field access permission option are: |
▪ | Other Forms may be added to the Field Access tab from time to time. |
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Accounts Receivable System
Prospect Tracking System
Inventory Tracking System
Central Station Monitoring
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Documents
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The Documents Icon on the Subscribers, Prospect, and Vendor Information Forms have a new Down-Arrow (€) attached to the Documents providing these two options:
1. | Click the Documents Icon's Down-Arrow (€) to view a Drop-Down Selection List of the previously attached Documents - from which the User may Select one of those Document Titles to open that specific Document immediately. |
2. | Click the Documents button itself to open the Documents Form. |
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Millennium Series Interface
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MKMS Desktop & Main Menu
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Depending on whether or not one or more Forms are open, a list of those open Forms is now included in the Windows Menu
▪ | The Form that is currently active will be indicated by an Orange Box with a black Dot . |
▪ | Selecting a different Form will make that one the Active Form. |
The new Troubleshooting dialog provides detailed information on any Error Message that MKMS was able to capture by using this function.
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Accounts Receivable System
Prospect Tracking System
Accounts Payable System
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Zip Codes
Subscribers
Prospects
Vendors
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The Zip Codes Form is now activated so when the new UseZips option is set to True ("T") in the Company Settings Form accessible from within the Company tab on the User Options Form:
▪ | In these Zip fields, when the Zip Code (Postal Code) is Selected (and/or entered) for that record's location, the associated City and State (Province) information will be automatically inserted into those related fields. |
▪ | If that Zip Code (Postal Code) is not defined, the User may enter it at that (or any) time. |
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Commissions Tracking System
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Commissions Tracking System
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A new Commissions Tracking System for High Sales Volume Companies has been added to the MKMS module.
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Commissions Tracking System
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Adjustment Types
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The Adjustment Types Form is used to define the Types of Commission Adjustments that are permitted.
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Commissions Tracking System
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Commission Adjustment
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The new Commission Adjustment Form provides several functions related to the Commission Calculation System:
▪ | Look Up previously entered Commission Adjustments |
▪ | Add a Commission Adjustment. |
▪ | Delete a previously entered Commission Adjustment. |
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Commissions Tracking System
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Commissions Approvals
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The new Commissions Approvals Form is used to do just that - Approve the Commissions, Bonuses and "Banked" Commission Points for Payment to the Salespersons and Technicians who earned them.
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Commissions Tracking System
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Earned Commissions
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Earned Commissions - This new report provides a list of all of the types of Commissions that have been Earned within a User Defined Date Range for all, or a specified set of (one or more) Sales Persons.
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Accounts Receivable System
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Auto Draft Pre Processing
Auto Draft Preview
Auto Draft Pre-Approved Payments
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Accounts Receivable System
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E-mail Invoices
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When E-mailing Invoices using the Invoice printing option on the Accounts Receivable Reports Menu, a Custom Invoice (Report) format may now be used.
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Accounts Receivable System
Central Station Monitoring
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Subscriber Information
Subscriber Entries
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The Subscribers Form Contact Information box upgrade:
▪ | The Title Names for each of the first three Telephone Number fields (i.e., Primary Telephone, 1st Alt Tel, and 2nd Alt Tel) may be User Defined for each Subscriber by Double-Clicking the actual Title Name to be changed to open the Modify Label? dialog. |
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Accounts Receivable System
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Acquisitions
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Added fields on the Acquisitions Form (for use by a company's Credit Manager) for the Account Holder if they have a Cosigner.
▪ | If a Cosigner exists, that person's full Name, Social Security Number and Drivers License Number may also be entered. |
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Accounts Receivable System
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Sale-Purchase Item
Inventory Item
Sale Item Group Assignment
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▪ | A new Retail Labor Rate - ("Retail Lbr. Rate") field is provided on the Inventory (Sale-Purchase) Item Form to define the average Retail Charge for each Labor Hour required for the installation of an Inventory Item. |
▪ | A new AR Taxable? field has been added to the Sale-Purchase Item Form - replacing the original Taxable? field. |
▪ | A new AP Taxable? field has been added to the Sale-Purchase Item Form - thus allowing Purchases and Sales to be identified as Taxable (by default) independently. |
▪ | Once an Inventory record is saved, if a User changes the Item Type field of an Inventory related Sale-Purchase Item to Sale rather than Both, the record cannot be saved without Un-Checking the Inventory Item box on the Sale-Purchase Item Form, and confirming that it will no longer be considered (or tracked as) an Inventory Item. |
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Accounts Receivable System
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Sales Analysis Report
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▪ | Period To Preview - By default, the Start Date will now be the first day of the current month, and End Date will be Today. |
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Accounts Receivable System
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Invoice Statements
Subscriber Statements
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▪ | The recently added Invoice Statements report which provides a list of Open Invoices (only Invoices with a Balance that is Unpaid), printed using its own unique Format, when printed for All Subscribers may now be filtered by either their assigned Dealer Code or Division. |
▪ | Email - Click the new Email option on the Subscriber Statements Form to Email the selected Subscriber Statements to the Email Address on record for each of those Subscribers. |
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Accounts Receivable System
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Wholesale Group
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The Wholesale Group report now allows for the filtering of the Receipts that were sent from Subscribers within a set of (one or more) Wholesale Groups.
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Accounts Receivable System
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Accounts Receivable Summary
Accounts Receivable As Of
Accounts Receivable Funding
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The revised Accounts Receivable Summary Report dialog offers three additional selection options and now includes a Deferred Revenue column within the report itself:
The revised Accounts Receivable As Of Report has new features and improvements:
The Options tab on the Accounts Receivable Funding Report has also been updated to include most of the (new) selections which are now available on the Accounts Receivable Summary Report.
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Accounts Receivable System
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Attrition Report
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The Attrition Report has received a major upgrade and now provides (in addition to all of the previously available features) the option to Show RMR Rate Changes, and filtering and selection options based on any combination of:
▪ | All, or a Specific set of one or more Salespersons (Employees) |
▪ | All, or a Specific set of one or more Dealers |
▪ | All, or a Specific set of one or more Zip Codes |
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Accounts Receivable System
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Cash Receipts by Payment Method
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The new Cash Receipts by Payment Method report lists a summary by Date, for all Days within a specified Date Range of All, or a selected set of (one or more of the 8) Payment Methods
1. | American Express - charged to this Credit Card |
2. | Cash - received an actual Cash payment |
3. | Check - paid with a Business or Personal Check |
4. | Discover - charged to this Credit Card |
5. | Electronic Transfer - received Direct payment from Subscriber's Bank |
6. | MasterCard - charged to this Credit Card |
7. | Visa - charged to this Credit Card |
8. | Other - paid via "In-Kind" or with something else of value |
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Accounts Receivable System
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Cash Receipts Report
Cash Receipts Report by Salesman
Cash Receipts by Sales Category
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The Cash Receipts Report and the Cash Receipts Report by Salesman can now selectively filter Receipts as follows:
▪ | For All, or a specified Set of (one or more) Banks. |
▪ | For All, or a specified Set of (one or more) Payment Type(s). |
The Cash Receipts by Sales Category Report may now be filtered to include Receipts for All, or a specified Set of (one or more) Sales Category Codes.
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Accounts Receivable System
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Cash Receipts Report by Month
Cash Receipts Totals Report
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Accounts Receivable System
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Sales Taxes Collected
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The Sales Taxes Collected report has been improved as follows:
▪ | It now allows the User to limit the report to a set of (one or more) Payment Types (Check, Cash, Credit Card, E-Pay, etc.) using a Drop-Down Selection Check Boxes option. |
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Accounts Receivable System
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Recurring Revenue
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▪ | If an End Date is defined for an existing Recurring Revenue Item and there are additional Recurring Revenue Items defined for the same Subscriber, a new Select Recurring Revenues to End dialog is presented whereby the User may Select - from a list of the exisrting Recurring Revenue Item - those additional Recurring Revenue Item(s) which should also be ended. |
▪ | There is a new Create a Pro-Rated Invoice? query (displayed when defining a new Recurring Revenue rule for a Subscriber) now offers two options: |
1. | Create Now? - Choose this option to create a Pro-Rated Invoice Invoice for the appropriate amount. |
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Accounts Receivable System
General Ledger System
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Post Deferred Revenue
General Ledger Account
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MKMS will now calculate the Earned & Deferred Revenue as part of its Recurring Revenue Billing and subsequent Post Deferred Revenue processes - with virtually no additional effort required.
▪ | The Earned/Deferred Revenue Report provides the Earned and Deferred Revenue Tracking results which may then be used to manually post Earned and Deferred Revenue to an "external" General Ledger. |
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Accounts Receivable System
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Revenue by Month & Year Report
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The revised Revenue by Month & Year Report now offers:
▪ | A new Graphic Line Chart, as well as a Pie and Bar Chart option |
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Accounts Receivable System
Inventory Tracking & Job Costing
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Sales
Inventory Item
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The Sales Form now has a Drop-Down Selection List that is used to filter the Prior Invoices List to just Paid Invoices Only, or to Open Invoices Only, and with the default being to list All Invoices.
The Sales Form now has a Payments tab which lists the Receipts and Credits that were Allocated to the currently selected Sales Invoice.
▪ | You may Double-Click any listed Payment item to open the associated Receipts and/or Credits Form |
The Sales Form now has a Proposal Number field in the Header which is populated automatically when a Proposal is Converted to an Invoice.
When entering a Sale:
▪ | If an Inventory Item entry creates a Negative On Hand Quantity for the selected Inventory Item, a Negative Inventory Warning message will be displayed. |
▪ | If the Invoice is being created in response to a previously submitted Purchase Order from that Subscriber, enter that Purchase Order # in the new Purchase Order field. |
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Accounts Receivable System
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Accounting Information tab
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▪ | Once this Tax Class, Tax Code and Tax Rate information is saved on the Accounting Information tab, if Auto Bill records are defined, and if this information is subsequently modified, a Rate Change Detected message will be displayed with the option to Update those affected Auto Bill records with the correct Tax Code and Tax Rate information. |
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Accounts Receivable System
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Divisions
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Filter - Because certain Divisions may no longer be in use, an Account may now be marked as Inactive
▪ | When viewing this Divisions Form the User may now specify whether to see All Divisions, only Active Divisions, or only Inactive Divisions, as needed. |
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Accounts Receivable System
General Ledger System
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Post Deferred Revenue
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The new Post Deferred Revenue Form is used to execute the Post Deferred Revenue procedure which is used to periodically distribute Earned and Deferred Revenues to the appropriate General Ledger Accounts.
▪ | The Post Deferred Revenue procedure is available as a Specific Event selection in the System Audit Report. |
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Accounts Receivable System
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Auto Bill Recurring Revenue
Recurring Revenue Sale Purchase Item
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If your Company, or the Subscriber cancels any recurring service, an End Date is inserted in the Automatic Recurring Revenue record at that time.
The Auto Billing dialog has a revised Unearned Revenue - Sale Items Form (listing Unassigned Sale Item records)
▪ | GL Number - In this revised Unearned Revenue - Sale Items Form, in the GL Number column of a selected Unassigned Sale Item record (using the Drop-Down Selection List provided) you may Choose the appropriate Deferred Revenue General Ledger Liability Account for that Sale Item ID, and repeat this process, as needed. |
▪ | Set All - If all of the listed Unassigned Sale Item records should be assigned the same Deferred Revenue General Ledger Liability Account: |
i. | Click the Set All Icon to open the Select Account dialog. |
ii. | Choose the appropriate General Ledger Liability Account using the Drop-Down Selection List provided. |
iii. | The Sale-Purchase Item records for All listed Sale Item IDs (and all of these Recurring Revenue transactions) will be assigned the selected Deferred Revenue General Ledger Liability Account. |
Once a Recurring Revenue Sale Purchase Item is saved, if the Unearned Revenue GL# is subsequently changed, the system will make the appropriate General Journal Entry to move any existing Unearned Revenue to the newly assigned Account Number.
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Accounts Receivable System
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Earned/Deferred Revenue Report
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Division - The revised Earned/Deferred Revenue Report may now be created for only One Division (or Alarm Dealer - if you are doing their Dealer Billing), use the Drop-Down Selection List provided to Choose that Alarm Dealer, Division or Division Group.
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Accounts Receivable System
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F2 Subscriber Search
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Search Value - There are now two Search Value entry methods available when using the F2 Subscriber Search dialog:
1. | Enter some or most of the Subscriber's Name (or whatever the appropriate entry should be based on the selected Search By method). |
2. | Using the Drop-Down Selection Box provided, you may Choose one of the 10 most recently entered Search Values. |
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Accounts Receivable System
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Sales
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For General Ledger System Users: The General Ledger Transactions (automatically posted in the background) for a Selected Detail Line Item of a Sale may be displayed whenever required.
▪ | To do so, Double-Click the appropriate Detail Line Item. |
▪ | The GL Transactions Form will list each Debit and Credit required to post the Selected Detail Line Item. |
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Accounts Receivable System
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Receipt
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▪ | Once a Receipt record is saved, if a User attempts to modify any of these fields, a new Edit this receipt? dialog will be displayed to ensure that this is what the User intended to do. |
▪ | If the Receipt record has already been Allocated, a different Edit Receipt? dialog will now be presented warning of the potential consequences of altering a previously Allocated Receipt record. |
▪ | If the User choose to proceed anyway, an Authorize Transaction dialog will be displayed requesting that the User specify the reason for this modification. |
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Accounts Receivable System
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Unallocating Receipts
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The Unallocating Receipts Form now allows a Receipt, which has been Allocated using the Itemized Allocations by Line Item procedure, to be Unallocated using the new corresponding Unallocate by Line Item procedure.
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Accounts Receivable System
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Bill Recurring Revenue
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An AutoBill.log Notepad file is created in the \MKS\MKMS folder when you Bill Recurring Revenue and records the setup entries, number of Recurring Revenue items that were pre-processed, the number that were completed, and notes an errors including Service Address information and the RRID if an Invoice could not be generated.
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Accounts Receivable System
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Invoice Listing
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The revised Invoice Listing Form now remembers the order or the columns displayed, by User, and provides a Visible Fields option which enables each User to set which Fields (columns )will and, will not be displayed.
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Accounts Receivable System
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Pay Import
Regulus/Wells Fargo Import
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Under development
A new Wells Fargo Pay Export format has been implemented.
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Accounts Receivable System
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Expiring Contracts Report
Billing Cycles Report
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Accounts Receivable System
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Contract
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When Entering a Subscriber's Monitoring Related Contract information there are four new fields available: Start Date, Date Expires, Duration (in Months) and an Invoice field into which the first Invoice Number created for this Contract may be posted.
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Accounts Receivable System
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Customer Ranking Report
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The revised Customer Ranking Report has two new options:
1. | States - The report may now be limited to only those Customers who are located within a specified set of (one or more) State(s). |
2. | Sales Person - By default, Customers assigned to any Salesperson will be included in the report but may now be limited to those Customers assigned to a specified set of (one or more) Salespersons. |
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Accounts Receivable System
Prospect Tracking System
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Proposals
Converting Proposals
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A Proposal created for a Prospect and/or a Subscriber which is being Converted to an Installation Order or Converted to an Invoice will now convert the Comments entered on that Proposal, and also now provides (in the Proposal Conversion Information dialog) the options to:
▪ | Convert Rec Revenue? - Check this box to have any proposed Recurring Items identified as Recurring Revenue converted to Auto Billing entry(s). |
▪ | Convert Rec Service? - Check this box to have any proposed Recurring Items identified as Recurring Service converted to Auto Service entry(s). |
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Accounts Receivable System
Prospect Tracking System
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Leads by Source
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The new Leads by Source report provides a Summarized (or Detailed) listing of the Value of the Sales made to Subscribers based on each Account's identified Lead Source(s) (optionally by specified Lead Source(s), specified Company Division(s), and/or within a specified Date Range), and may include or exclude any associated Recurring Revenues Sales in that Value calculation.
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Prospect Tracking System
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Prospect Information Report
Custom Report Formats
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The Prospect Information Report now supports Custom Report Formats. and also supports the inclusion of Proposals, Calls, Appointments and the Comments entered in the Prospect Form.
▪ | See the Custom Report Formats chapter for instructions on how to modify the format of the Prospect Information Report. |
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Prospect Tracking System
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Prospect Listing
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The revised Prospect Listing report dialog now has:
▪ | The option to include Prospects without Proposals in that list. |
▪ | The option to limit the list to those Prospects to only those assigned to a specified set of (one or more) Salespersons. |
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Prospect Tracking System
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Proposals
Addresses
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The new Addresses option on the General Menu of the Prospect Form provides a Prospect Addresses Form to define an additional "Billing" or "Home Office" address for Proposals submitted to an existing Prospect.
▪ | Once defined, this Alternate Address will be used as the Mailing Address for that Prospect. |
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Prospect Tracking System
Service Tracking System
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Prospect
Service Request
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The Service Request Form is now available as a selection on the Prospect Form's new Service Quick Access Menu.
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Accounts Payable System
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Recurring Purchases
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The new Cancel Purchase function provides Users the ability to cancel both Open Term and Fixed Term Recurring Purchases and still preserve the original Recurring Purchase record in the database.
▪ | Any previously canceled Open Term Recurring Purchase may easily be Re-activated at a later date. |
A new Weekly Payment Frequency has been added to the Recurring Purchases Form which provides for the automatic billing (and payment) of Weekly Payment Obligations.
▪ | When the Auto Pay procedure is executed, the required set of Recurring Purchase Invoices are created for the entire Month. |
▪ | The first Invoice will be Dated with the Purchase Day specified, and each subsequent 7 Day Period's Invoice will be Dated as appropriate, until all of the required Invoices are created for that Month. |
▪ | All Invoices within the set will have the same Invoice Number, but each Invoice Number will have a hyphenated numeric suffix (e.g., 1234-1, 1234-2, 1234-3). |
▪ | The Due Date for each Invoice within the set will be calculated based the Sale Date assigned and the Vendor's Terms. |
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Accounts Payable System
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Vendor Listing Report
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There is a new Vendor Listing Report which includes each Vendor Name, complete address information, and contact information including an email address, if entered.
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Accounts Payable System
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Purchases by Month by Year
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The new Purchases by Month by Year Report provides a graphic analysis and tabular (spreadsheet like) chart summarizing the value of those Purchases made each month for the last five years.
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Accounts Payable System
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Purchases Analysis Report
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The revised Purchases Analysis Report now offers:
▪ | Vendor - A selection for the Purchases made from All, or a specified set of (one or more) Vendors. |
▪ | Invoices - A selection for the Purchases made from All, or a specified set of (one or more) Bills (Invoice Numbers). |
▪ | Display Amount - Specify how the Purchase Amount will be reported: |
o | Net - Display the net cost of the Purchase Item(s) (exclusive of any Sales Tax). |
o | Gross - Display the gross cost of the Purchase Item(s) (including all Sales Taxes). |
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Accounts Payable System
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Purchase Orders
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The revised Purchase Orders Form now includes Tracking Number, Shipper and Work Order fields on each Detail Line Item.
▪ | Work Order field - Displays the Work Order Number - if one has been specifically assigned to this Detail Line Item, or the appropriate Work Order Number may be assigned. |
▪ | The Bill It function has been enhanced to speed the creating of the required Invoice. |
For General Ledger System Users: The General Ledger Transactions (automatically posted in the background) for a Selected Detail Line Item of a Closed Purchase Order may be displayed whenever required.
▪ | To do so, Double-Click the appropriate Detail Line Item. |
▪ | The GL Transactions Form will list each Debit and Credit required to post the Selected Detail Line Item. |
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Accounts Payable System
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Shipping Methods
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This is the new Shipping Methods Form which is used to predefined the normal ways shipping services are identified for Purchase Orders.
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Accounts Payable System
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Bills
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The Bill Form now has a Payments tab which lists the Payments (if any) that have been Allocated to the currently displayed Bill.
▪ | You may Double-Click any listed Payment item to open the associated Payments Form |
▪ | The Purchase Date for Bills may not be reset to a Date within a Period that has been Closed! |
A new PO Number field has been added which identifies the Purchase Order Number from which the Bill was generated.
For General Ledger System Users: The General Ledger Transactions (automatically posted in the background) for a Selected Detail Line Item of a Bill may be displayed whenever required.
▪ | To do so, Double-Click the appropriate Detail Line Item. |
▪ | The GL Transactions Form will list each Debit and Credit required to post the Selected Detail Line Item. |
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Accounts Payable System
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Bank Reconciliation
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▪ | The Bank Reconciliation Form, upon completion of a Reconciliation Procedure, will now display the Bank Reconciliation Summary report automatically. |
▪ | This Reconciliation Summary report may be viewed, printed, and/or printed to a file where it may be saved as a PDF file. |
▪ | Each completed Bank Reconciliation data set is stored in the new Bank Reconciliation History tab on the Bank Form. |
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Accounts Payable System
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Sale-Purchase Items
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▪ | A new AR Taxable? field has been added to the Sale-Purchase Item Form - replacing the original Taxable? field. |
▪ | A new AP Taxable? field has been added to the Sale-Purchase Item Form - thus allowing Purchases and Sales to be identified as Taxable (by default) independently. |
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Service Tracking System
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Service Requests
Completing a Service Request
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▪ | The Comment field on the Service Request Form may now accept an entry of up to 500 characters. |
o | When assigning a Salesperson to a Service Request, only those Employees whose Employee Type is identified as either Sales or All will be available (in the Drop-Down Selection Box list) for populating the Salesman field. |
o | Click this Show Total button to display the Estimated Invoice Total dialog which includes the Labor + Mat.\Inv. + Misc. Service Request charges, plus any applicable Sales Tax. |
▪ | Invoice\Materials entries may be pre-approved in the Generate Invoices dialog, then that created Invoice will be itemized accordingly. |
▪ | If a modification of a Service Request which has been Invoiced and/or marked as Completed is necessary an Authorize Transaction dialog may be displayed in which case the User must Specify the reason for the Modification. Work Order has been Completed or Invoiced! - The User must then Confirm that these changes are required by Clicking the Yes button and a record of these changes will be posted to the Changes History for this Work Order |
▪ | A new View History Icon on the Work Order Options bar provides access to the Changes History for the Work Order. |
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Service Tracking System
Inventory Tracking & Job Costing
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Service Request
Installation List tab
Job Costing
Inventory List
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When the Service Request was created from a Job, and as part of that Job Costing information an Inventory List was created, the new Pick From Job option becomes active.
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Service Tracking System
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Service Types
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The revised and enhanced Service Types Form now provides these additional features and functions:
▪ | Sub-categories of the Service Type (any number of which may be defined for each Service Type) called Service Categories. |
▪ | Identification of the Technician Skills that would normally be required to successfully complete any Service Request (Work Order) which has been assigned this Service Type. |
▪ | When a Service Type is assigned to a Work Order, the preset Priority Level of that Service Type is inserted into the Priority field of that Service Request Form. |
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Service Tracking System
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Technician Scheduling
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▪ | The Technician Scheduling Form has been substantially enhanced with new Actions, Filters and Columns options on the Pending Work Orders Listing, and greatly improved Filtering Capabilities for quickly selecting the Technicians to be displayed within the Technician Schedules (Day View) section. |
▪ | The Action Search function now has the Subscriber ID and Work Order Condition as searchable options. |
Normal operation provides that only thoseTechnicians with the selected Skills chosen using the Tech Skills Icon on the Technician Scheduling Form will be included in the Technician Schedules section - whether or not they have existing Appointments entered for the selected Schedule Date.
▪ | Now, to revert the listed Technician Schedules section to those Technicians previously selected from the Visible Schedules dialog, simply Un-Check all of the selected Technician Skill(s) chosen in the Tech Skills list. |
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Service Tracking System
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Work Order Invoicing/Review
Work Order tab
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A new Installed Equipment button has been added to the Work Order tab on the Work Order Invoicing/Review Form.
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Inventory Tracking & Job Costing
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Company Settings
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The Company Settings Form accessible from the Company tab of the User Options Form now has a Confirm Negative Inventory setting which, by default, is set to False ("F")
▪ | To turn off this Pop-Up Negative Inventory Warning feature again, set the ConfirmNegativeInventory option to False ("F"). |
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Inventory Tracking & Job Costing
Legacy Job Costing
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Inventory Options tab
User Options
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If Legacy Job Costing records exist within the MKMSdefault database, the following fields will be displayed in the Inventory Options tab of the User Options Form but may not be modified, otherwise, these fields will not be displayed at all.
▪ | Last Job No. - No longer Used - This was a Legacy Job Costing function where the next Job Number to be assigned could be specified by entering the Last Job Number that was used (or what you wanted to represent as that last number thereby identifying what the next number should be). |
▪ | Labor Rates: - No longer Used - This was a Legacy Job Costing function where the Labor Rates defined below would represent the Hourly Rate that is Invoiced to a Subscriber - with those Labor Rates being calculated based on the set of Technician Skills that would be required to complete a specific type of Job Task assignment. |
o | Standard Labor Rate - Represents the minimum labor rate that will be charged. |
o | Pro. Labor Rate #1 - Represents the minimum Professional level labor rate that will be charged. |
o | Pro. Labor Rate #2 - Represents the second level Professional level labor rate that will be charged. |
o | Pro. Labor Rate #3 - Represents the highest level Professional labor rate that will be charged. |
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Inventory Tracking & Job Costing
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Inventory Item
Inventory Valuation Methods
Sale-Purchase Item
Calculate Average Item Cost
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▪ | When entering a Sale, if an Inventory Item entry creates a Negative On Hand Quantity for the selected Inventory Item, a Negative Inventory Warning message will be displayed. |
If an Inventory Item is entered, and saved, and subsequently a User attempts to Remove this Inventory Item Check mark:
▪ | A Warning will be displayed. |
▪ | The ramifications of removing the Inventory Item Check mark are itemized within a new Warning dialog. |
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General Ledger System
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General Journal Listing
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The General Journal Listing now provides:
▪ | On a month by month (or selectable Date Range) basis - a report with the option to be created based on a specified Division or Division Group. |
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General Ledger System
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General Ledger (New Reports)
Balance Sheet
Income Statement
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1. | The New Balance Sheet dialog - which by default reports Account Balances for All Departments and All Divisions for a selected Month and Year - also provides filters for limiting the report to User specified Division's and/or Department's Account Balances - for the Company's Asset, Liability and Equity Account Balances. |
2. | The New Income Statement dialog - which by default reports Account Balances for All Departments and All Divisions for a selected Month and Year - also provides filters for limiting the report to User specified Division's and/or Department's Account Balances of the Company's Sales and Expenses. |
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General Ledger System
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Profit & Loss Comparison
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The Profit & Loss Comparison report, which compares the results of a selected Year to the Year immediately prior, now may report by Year, or by a specified Month / Year combination, and for All or a set of (one or more) Departments and/or Divisions.
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General Ledger System
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General Ledger Detail Report
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The General Ledger Detail Report dialog and the information presented within the General Ledger Detail Report has now been improved to make it more usable by including:
▪ | An option to exclude the Balance Forward Value. |
▪ | A Drop-Down Selection List is provided to Choose a specific General Ledger Account to be individually reported. |
▪ | The Bill's Invoice Number (instead of the Bill ID) |
▪ | The Receipt's Check Number (instead of the Receipt ID). |
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General Ledger System
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Transaction File
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The new Transaction File Form allows a User to locate and select a range of General Ledger System Financial Transactions, look up the original document that created the Financial Transaction and print (and/or export those transactions) to a report containing only those specifically selected Financial Transactions.
▪ | A new Filter tab for specifying the Date Range, Division(s), Department(s), associated Document Types (e.g., Refunds, Sales, Bills, Payments, Bank Transactions), General Ledger Account(s), Transaction Types (e.g.,General Journal Entries, Payroll Imports, Inventory Adjustments), and/or for whom those Financial Transaction were created (i.e., Subscribers or Vendors). |
▪ | The Financial Transaction's data columns may be relocated, as needed. |
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General Ledger System
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Transaction File Report
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In the Transaction File Report, you may now choose to list only those Financial Transactions that were posted to a specified Division or Division Group, and a column with that information is now included on the report.
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General Ledger System
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Budget Adjustment
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The new Budget Adjustment Form is used to modify Budget Line Item(s), as needed, to refine the Budget Calculations that were created using the Budget Declaration Form.
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General Ledger System
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Budget Declaration
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The new Budget Declaration Form is used to initialize, and subsequently produce the Budget Calculations required to create the Budget Declaration:
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General Ledger System
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Budget Report
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The new Budget Report provides a summarized Budget versus Actual listing of Sales and Expenses related General Ledger Transactions for the Current, the Quarter To Date and Year To Date Periods, based on the Options that are selected.
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General Ledger System
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Quarterly Comparison
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The new Quarterly (Budget) Comparison report provides Budget versus Actual listing of Sales and Expenses related General Ledger Accounts for the selected Year and optionally, filtered for a Specific set of (one or more) Departments, based on the Options that are selected.
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General Ledger System
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General Journal
General Journal Template
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▪ | As each additional General Journal Transaction is entered, the Description for that new entry will default to the Description of the most recent previous entry. |
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General Ledger System
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Income and Expense Chart
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The revised Income and Expense Chart report provides a Bar Chart and Legend of the Company's Income and Expense Totals by comparing the results of a selected range of Years spanning up to ten Years, or comparing a range of Months spanning up to five Years, and now optionally with the reported limited to a selected Department or a selected Division, if desired.
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General Ledger System
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Yearly Income Statement
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The new Yearly Income Statement presents a detailed Profit & Loss Statement for a specified calendar Year for All, or a specifically selected set of (one or more) Departments and/or a specified Division.
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General Ledger System
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Profit & Loss Statement
Profit & Loss Comparison
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General Ledger System
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General Ledger Accounts
Departments
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Filter - Because certain General Ledger Accounts and/or Departments may no longer be in use, an Account and/or Department may now be marked as Inactive
▪ | When viewing this General Ledger Accounts or the Department Form the User may now specify whether to see All Accounts/Departments, only Active Accounts/Departments, or only Inactive Accounts/Departments, as needed. |
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General Ledger System
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Profit & Loss with Budget Comparison
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The new Profit & Loss with Budget Comparison report (also referred to as an Income Versus Budget Report) compares Revenue to Expenses for All or a selected set of (one or more) Departments and/or Divisions, for the Current Month and Year to Date, or optionally for a selected Month and Year to Date; reporting the Budget Variance for each General Ledger Account.
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General Ledger System
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Yearly Balance Sheet
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This Balance Sheet report provides a Yearly Balance Sheet (i.e., a report listing the Assets, Liabilities and resulting net Equity for a specified Year) for any (User Selectable) Year within which Financial Transactions have been posted after the Set-Up Wizard for the General Ledger System was successfully executed.
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General Ledger System
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General Ledger Setup Overview
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Once the General Ledger System is operational, if - for whatever reason - the Trial Balance becomes "Out of Balance", a Warning Message will be displayed at Login when the User who has Logged In is either an Administrator (Admin) or has been granted the Super User Authority.
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Central Station Monitoring
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Automated System Action Plans Service
Central Station Data
Action Plans
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The new Automated System Action Plans Service ("MKSASP") application provides an Action Plan Processing Engine which is used to execute a specific set of predefined instructions (Action Steps) in the background - with no Operator action required.
▪ | The Action Steps performed for all of the Signals processed by the MKSASP application are stored in the Subscriber's Alarm History file. |
New Action Plan Action Steps
▪ | Email Contacts - Send an Email reporting this Alarm Signal to any Email address entered in the Communications tab of the Subscriber's People To Call record(s). |
▪ | Email Dealer Contacts - Send an Email reporting this Alarm Signal to any Email address entered in the Communications tab of the Dealer's assigned Call List of People To Call record(s). |
▪ | Email Alternate Contacts - Send an Email reporting this Alarm Signal to any Email address entered in the Communications tab of the Subscriber's Alternate Call List People To Call record(s). |
New CS Commands tab on the Central Station Data Form now provides the ability to define specific Commands for an Operator to display a Web Site or run an Application to use while Processing an Alarm Signal for this Subscriber.
▪ | Once any CS Commands are defined for a Subscriber, the Operator will see a Command option on the top right of the Signal Processing Form that offers a Drop-Down Selection List of the Web Site(s) and/or Application(s) defined for that specific Subscriber. |
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Central Station Monitoring
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Central Station User Options
General tab
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The General tab within the Central Station Options tab of the User Options Form is where control over the length of time an Alarm Signal may be placed On Hold as the initial processing of an event is being Completed.
▪ | On Hold Max (Minutes) - This is the setting that defined the maximum number of minutes MKMSCS will allow an Alarm Signal to be placed On Hold. |
▪ | An Operator may increase the On Hold default number up to the number defined here (which may now be up to a maximum 720 minutes - 12 hours). |
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Central Station Monitoring
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Understanding CSIDs
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A CSID may now consist of a combination of the following three elements which may be up to a total of 40 characters in length:
▪ | Prefix - An optional Prefix with up to a maximum of 12 characters. |
▪ | Base - The actual "Base" CSID (the account number programmed into the Control Panel) which may consist of up to 19 numbers. |
▪ | Suffix - An optional Suffix with up to a maximum of 9 characters - but if only 9 characters are used in the Prefix, as many as 12 characters may be used for the Suffix. |
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Central Station Monitoring
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CSID Generator
Create Mass Accounts
Subscriber Panels
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A new CSID Generator Form provides the ability to identify, maintain, and increment a CSID numbering sequence, Prefix and/or Suffix combination which may then be used:
▪ | To set the CSID's length (using the "Fill to" option). |
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Central Station Monitoring
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Create Mass Accounts
Understanding CSIDs
CSID Generator
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The revised Create Mass Accounts Form now supports the 40 character CSID which includes the Prefix and Suffix options - see the Understanding How CSIDs are Constructed chapter for that explanation - and uses the new CSID Generator to assign the appropriate CSID numbering sequence.
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Central Station Monitoring
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Condition Codes List
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Central Station Monitoring
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Subscriber Entries
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The Subscriber Entries Form changes & additions:
▪ | When an Account is displayed which is currently Off Line, it now has an **** Account Offline **** message at the top of the Form and paints the background color of its Quick Access menus in Yellow. |
▪ | The Contact Information section of the Subscribers Form |
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Central Station Monitoring
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Town Codes
Central Station Data
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The redesigned Town Codes Form now has a Register Check box (indicating the Alarm Systems must be registered with the local Government responsible for providing response services, and also contains a PD Permit and an FD Permit field that corresponds to the new PD Permit # and FD Permit # fields on the Central Station Data Form.
The Central Station Data Form changes:
▪ | Action Plans tab - Located on the top right of the Central Station Data Form, the Action Plans tab provides the ability to identify specific Alarm Condition Codes which, when received at the Central Station from the currently selected Subscriber, should be processed by the Operator using the designated Action Plan. |
▪ | OC Supervised - Originally a Check box, this field now has a Drop-Down Selection List with four options which - based on the one selected - will determine the type of Opening and/or ClosingSupervision that will be required for this Account: |
◆ | Implementation of this feature requires that SPA Version 1.0.28.399 or greater, and MKSAlarmProcSvcs v.6.1.0.11 or greater as well as MKSReceiverSvcs v.6.1.0.15 or greater. |
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Central Station Monitoring
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Medical Information
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The Meds Location field on the Medical Information Form (which identifies where the Client normally keeps their medications) has been expanded to a length of 50 characters.
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Central Station Monitoring
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Sub Info (F2)
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▪ | The revised Sub Info (F2) Form now displays the UL Grade Time Requirement (instead of a Letter Grade), and the PD Permit # and FD Permit # information, when available, is included also. |
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Central Station Monitoring
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Manual Signal Entry
Alarm Stack (F8)
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▪ | The Manual Signal Entry feature is now available within MKMS by Pressing the same F7 function key. |
▪ | The Manual Signal Entry Form now uses Server Time when the Use Default Date / Time box is Checked, and when the Time and Date are entered manually, Server Time will be the default. |
▪ | The Alarm Stack (F8) Form has been substantially updated to better conform with the design of the other Forms within MKMSCS. |
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Central Station Monitoring
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On Test (F5)
Place an Account On Test
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When Placing an Account On Test:
▪ | If the new OverrideDropDownList option is set to True ("T") in the Company Settings dialog accessed from the Company tab on the User Options Form, the Operator may override the list of existing Signal IDs with a free form entry which is particularly useful when first testing a new or revised installation. |
▪ | Additional Panels - If all of the Additional Panels are to be put On Test - you may now Check the new Select All box at the bottom of this section |
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Central Station Monitoring
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Temp Notes
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The Temp Notes dialog may now be accessed (with Shift+F5) by an Operator while Processing an Alarm - even if there are no Active Temp Notes - if She/He needs to review previously entered Temp Notes information.
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Central Station Monitoring
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CSID Zones
CSID Zones Override
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A new Ignore Zone Description field has been added to the CSID Zones and CSID Zones Override Forms
▪ | Check this Ignore Zone Description box to not use the Description field information when this CSID Zone ( & Override) is displayed for an Operator. |
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Central Station Monitoring
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Subscribers Panels
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Panel Options - If required, Click this field to display its Ellipse, then Click that Ellipse to open the Panel Options dialog.
▪ | Update Area? - Check this box to have SPA update the Area information based on data transmitted within the specific packet information received with a Signal. |
▪ | Update Zone? - Check this box to have SPA update the CSID Zone information based on data transmitted within the specific packet information received with a Signal. |
▪ | Update User? - Check this box to have SPA update the User ID information based on data transmitted within the specific packet information received with a Signal. |
► | Note: Currently, this is only required when a DMP Receiver is being used. |
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Central Station Monitoring
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Company
Company Settings
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Two new options in the Company Settings Form accessible through the Company tab of the User Options Form are available:
1. Enable the Restart Action Plan from On Hold feature:
▪ | If this RestartActionPlanFromOnHold option is set to True ("T"), Processing will revert back to the beginning step defined in that Action Plan. |
2. When Placing an Account On Test,
▪ | If the new OverrideDropDownList option is set to True ("T") in the Company Settings dialog accessed from the Company tab on the User Options Form, the Operator may override existing Signal IDs with a free form entry which is particularly useful when first testing a new or revised installation. |
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Central Station Monitoring
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Alarm History
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CSIDs - Using the Drop-Down Selection Listprovided in the CSIDs field on the Alarm History Form, you may now Choose the appropriate CSID (or the new option of [All]) for the Selected Subscriber.
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Central Station Monitoring
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Temp Notes
Passcode Search
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▪ | The Operator may now (re-)open the Temp Notes dialog while Processing an Alarm - even if no active Temp Note is in effect - by Pressing Shift+F5. |
▪ | Within MKMS, the Passcode Search dialog is now accessible from the Main Menu by Selecting the Maintenance Menu then Choosing the Central Station sub-menu and Clicking Passcode Search (or by just Pressing Ctrl+F5). |
▪ | Within MKMSCS, the Passcode Search dialog is now also accessible by Pressing Ctrl+F5 (the old Ctrl+F6 combination has been discontinued). |
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Central Station Monitoring
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Subscribers with No Contract
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The Subscribers with No Contract report now includes the Primary CSID (immediately below the Subscriber's Name) for each Account that is included in the report.
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Central Station Monitoring
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Active / Passive Accounts
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The Active / Passive Accounts report now supports the selection of a set of (one or more) specified Dealer's Accounts to be reported.
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Central Station Monitoring
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Alarm History Summary by Dealer
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The revised Alarm History Summary by Dealer report now provides the ability to Choose one, or more than one Alarm Dealers whose Alarm History is to be reported
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Central Station Monitoring
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All Events Report
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The All Events Report report now provides the ability to limit this report to a specified set of (one or more) Condition Codes,
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Central Station Monitoring
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Alarm Activity Report
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The revised Alarm Activity Report now provides for the selection of All, One or More than One of the following information types when defining which Signal(s) will be included in the report:
Suppress Waiting Signals - To prevent the Alarm Activity Report from pausing while the Status of a Signal is changing (i.e., currently being processed), Check th new Suppress Waiting Signals box.
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Central Station Monitoring
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Call List Verification Report
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The revised Call List Verification Report dialog now provides the selection of All, One or More than One of the following information types when defining which Subscriber's People To Call information should be listed:
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Central Station Monitoring
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Dealer Breakdown Report
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The revised Dealer Breakdown Report dialog now provides for the creation of the report with a User Defined selection of All, One, or More that One Dealers.
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Central Station Monitoring
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Defining an Action Plan
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When Defining an Action Plan, you may now add the Action of sending an Email reporting the Alarm Signal to the Email address entered for the selected Contact (People To Call record).
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Central Station Monitoring
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Subscriber Information Form
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▪ | If a specific User # is assigned to an Event, that information will now be included on the Subscriber Information Form if the Events option is selected on the Options tab. |
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Central Station Monitoring
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Excessive Signals Report
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The Excessive Signals Report now provides the ability to create a Specific User Defined set of (one or more) Alarm Dealers' Accounts - rather than only One Dealer - on which to report those Excessive Signals.
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Central Station Monitoring
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Failed To Test Report
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The Failed To Test Report now provides the ability to create a Specific User Defined set of (one or more) Alarm Dealers' Accounts - rather than only One Dealer - on which to report Test Failures.
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Central Station Monitoring
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History By Resolution Code
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The History By Resolution Code report now provides the ability to limit the reported Resolution Codes to a User Defined set of (one or more) Resolution Codes:
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Central Station Monitoring
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Invalid Phone Numbers Report
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The Invalid Phone Numbers Report now provides the list of Invalid Telephone Numbers for All, One, or a User Defined group of Alarm Dealers, as needed.
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Central Station Monitoring
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Non-Restored Alarms
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The Non-Restored Alarms report now provides the list of those Non-Restored Alarms for All, One, or a User Defined group of Alarm Dealers, as needed.
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Central Station Monitoring
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Zone Test Verification Report
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The revised Zone Test Verification Report now provides the selection of All, One or More than One of the following information when defining which Signal will be included in the report:
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Central Station Monitoring
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Online/Offline Report
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The revised Online/Offline Report now provides the selection of Accounts for specified Dealers, All Accounts, Dealer Only Accounts or Local Only Accounts.
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Central Station Monitoring
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Open Close Report
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The revised Open Close Report now provides for the selection of All Accounts, for a set of one or more specified Subscribers, or for a set of one or more specified Dealers,
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Central Station Monitoring
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Still Opened or Closed Report
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The revised Still Opened or Closed Report now provides for the selection of All Accounts, or for the Accounts who are being monitored by any Alarm Dealer within a set of (one or more User specified) Dealers.
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Central Station Monitoring
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Panels With No Signals Since
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The revised Panels With No Signals Since Report now provides for the selection of Accounts who are being monitored by any Alarm Dealer within a set of (one or more User specified) Dealers.
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Central Station Monitoring
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Condition Code History
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The new Condition Code History report lists the number of Signals by Condition Code in descending order by volume, and offers a Summary or Detail version (which may be sorted by Control Panel Type or CSID), for All, or a Specified set of (one or more) User Selected Condition Codes.
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Central Station Monitoring
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Processing an Alarm
Completing the Alarm
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When Processing an Alarm, as the Operator is Completing the Alarm, if there are Related Alarms associated with the Subscriber whose Alarm Signal is being completed, the revised Complete Signal dialog will be displayed with the new CSID field now expanded to accommodate much longer CSIDs
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Central Station Monitoring
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Contacts
General tab
Comments tab
Picture tab
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The Picture tab is located on the Contacts tab as a sub-tab next to the General and Comments sub-tabs on the Contacts tab at the bottom of the Signal Processing Form.
▪ | The image that is displayed on the Picture tab is saved in the Image tab on the People To Call Form. |
The General tab now holds the Page and Email buttons, and the Comments tab has a Red Asterisk indicator to alert the Operator that a Comment has been defined for the selected Contact.
▪ | The Call Resolution button has been related. |
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SPA
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Central Station Monitoring
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Various Signal Processing enhancements and specific Receiver Driver improvements are included with this release:
▪ | IP Port Receivers - Added prot number to SPALogFile.Log entries for IP Port Receivers |
▪ | SIA - Implemented 4 digit points |
▪ | SIA - Implemented support for "Split Package" |
▪ | DMP - Caller ID now supported using Contact ID |
▪ | Geo Tag - Permissions created when SPA is started. |
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Communications Module
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Communication Module
Communication Module Service
Scheduled Reports
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Various corrections and improvements have been implemented:
▪ | ReportEmail2 performance has been increased and a misdirected Email issue has been corrected. |
▪ | ReportEmail2 now has access to all of the Reports available for ReportEmail1 |
▪ | The Scheduled Reports Open and Close report has a new option for including Zone Descriptions. |
▪ | The Scheduled Reports option on Opening & Closing Reports for Print 'Empty' Report if No matching Data Found, when selected (Checked), will still print the Report Title and Dealer's Name and Address for any "no data" situations. |
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Central Station Monitoring
Communication Module
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Subscriber Information Form
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The printed Subscriber Information Form will now include the Notification List when the CSID Zones option is selected and the Communication Module is registered.
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Dealer Access Module
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Dealer Module Client
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When a Dealer's Technician places an Account On Test using the Account Testing Information Form in the Dealer Module Client, that action now records a Signal ID = A131 Description = Account set to offline in the Subscriber's Alarm History.
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