Budget Adjustment

□	The Budget Adjustment Form is used to modify Budget Line Item(s), as needed, to refine the Budget Calculations that were created using the Budget Declaration Form.

•	Once a Budget Declaration is created, those Budget Line Item(s) will be accessible in this Budget Adjustment Form.

•	To access the Budget Adjustment Form, from the Main Menu Select the Maintenance Menu and Choose the General Ledger sub-menu, then Click on the Budget Adjustment option.

HelpFilesBudgetAdjustment

Budget Adjustment Form

□	Locating the required Budget Declaration Line Item(s) for use by this Budget Adjustment Form:

HelpFilesBudgetAdjustmentBudgetParameters

•	Budget Parameters - Identify the Budget Year, and optionally the Division and/or Department Budget Line Item(s) that will (potentially) need to be adjusted.

•	Year - Using the Drop-Down Selection List provided, Choose the Budget Year in which Budget Adjustments may be required.

•	Division - If the Budget Adjustment review is to be limited to Transactions for a specific Division, using the Drop-Down Selection List provided, Choose the desired Division.

•	Department - If the Budget Adjustment review is to be limited to Transactions for a specific Department, using the Drop-Down Selection List provided, Choose the desired Department.

HelpFilesBudgetDeclarationRefresh

•	Refresh - Click the Refresh button to display the selected Budget Line Item(s) resulting from the choices made above.

•	Only Budget Line Item(s) that were previously Posted in the Budget Declaration Form will be available - regardless of what Budget Parameters are selected.

□	Making Budget Adjustments

•	Once the appropriate Budget Line Item(s) have been selected, examine the Budgeted Amount column.

HelpFilesBudgetAdjustmentModifyBudgetAmount

Budget Adjustment Form - Modify Budget Amount dialog

•	Determine whether any proposed Budgeted Amount - resulting from the Budget Declaration - is inappropriate, and should therefore be adjusted (up or down).

▪	If an Adjustment is required/desired, Click within the Budget column of that Budget Line Item.

▪	Then, Click the Ellipse (see the illustration below) to open the Modify Budget Amount dialog.

HelpFilesBudgetAdjustmentBudgetedAmountColumn

Budget Adjustment Form - Budget Line Items - Budgeted Amount column

•	Modifying the Budget Amount - An Adjustment may be made by a Percentage Value, or by entering a specific Amount.

•	Percentage - Adjusting by a Percentage:

HelpFilesBudgetAdjustmentModifyBudgetAmountByPercentage

Percentage Value entry - Proposed Budget Amount inserted

▪	Percentage - Enter a percentage adjustment (5 in the illustration above).

o	The percentage adjustment may be a positive or negative percentage.

▪	Prior Year - This is for reference purposes only and displays the Prior Year's Actual Amount (Purchased or Sold) for the selected Budget Line Item.

▪	Proposed Budget Amount - The calculated Percentage Value result will appear in the Proposed Budget Amount field.

▪	Reason for Adjustment - Enter an explanation for this percentage adjustment.

▪	Post - Click the Postübutton to update the Budget column of that Budget Line Item with the calculated Percentage Value.

•	Proposed Budget Amount - Adjusting by entering a specified Amount:

HelpFilesBudgetAdjustmentModifyBudgetAmountByAmount

▪	Percentage - Remains at 0.

▪	Prior Year - This is for reference purposes only and displays the Prior Year's Actual Amount (Purchased or Sold) for the selected Budget Line Item.

▪	Proposed Budget Amount - Enter a Value directly into the Proposed Budget Amount field.

▪	Reason for Adjustment - Enter an explanation for this adjusted Amount.

▪	Post - Click the Postübutton to update the Budget column of that Budget Line Item with the specified Value.

•	Adjustments Section:

HelpFilesBudgetAdjustmentFormAdjustments

•	Each Budget Adjustment entry made with the Modify Budget Amount dialog is inserted into the Adjustments Section located at the bottom of the Budget Adjustment Form.

▪	Budgeted Amount - The Value Posted in the Modify Budget Amount dialog

▪	Reason - Double-Click The (Memo) field to view the Reason for Adjustment entry.

▪	Date Modified - The Date and Time when the Adjustment was entered.

▪	Modified By - The Employee Code of the User who made the Adjustment.