Post Deferred Revenue

□	The Post Deferred Revenue dialog is used to periodically calculate, distribute, and post Deferred and Earned Revenues to the appropriate General Ledger Accounts' balances and the Transaction File.

•	During this Post Deferred Revenue procedure:

•	The proportional Earned Revenue Amount for each Detail Line Item is Posted (added) to the Detail Line Item's EarnedAmount field

•	The Invoice Header of any Invoice with a Recurring Revenue Sale (containing one or more Detail Line Item(s) assigned one of these Recurring Revenue Sale-Purchase Items) will also have the currently calculated Earned Revenue Amount Posted (added) to its EarnedAmount field.

•	Therefore, the Invoice Header will contain the most recently updated Total of all of the Earned Revenue for that Invoice.

•	In the General Ledger System:

•	Any change in the Deferred Recurring Revenue (any newly calculated Earned Recurring Revenue) will be:

▪	Subtracted (this will be Debit to the Deferred Revenue Liability Credit Account) and

▪	Added to the Sales Account associated with the Recurring Revenue Sale-Purchase Item (which will be a posted as a Credit - addition - to that Sales Credit Account).

•	Viewing the Deferred and Earned Revenue Transactions:

▪	The Transaction File Form will list (as shown below):

o	Deferred Revenue as "DR" in the GL Type column for each of these (Deferred Revenue) Credit entries

o	Earned Revenue as "SA" (Sales) in the GL Type column for each of these (Earned Revenue) Credit entries

HelpFilesTransactionFileFormEarned-DeferredRevenues

Transaction File Form - Deferred Revenue and Earned Revenue Transactions

▪	The Transaction File Report will list:

HelpFilesTransationFileReportDeferredRevenueEntries

Transaction File Report - Preview tab - Deferred Revenue entries

o	Deferred Revenue as "DR" in the Source column for each of these (Deferred Revenue) Credit entries (as shown above)

HelpFilesTransationFileReportEarnedRevenueEntries

Transaction File Report - Preview tab - Earned Revenue entries

o	Earned Revenue as "SA" (Sales) in the Source column for each of these (Earned Revenue) Credit entries (as shown above)

□	To Post Deferred Revenue, on the Main Menu Select File and Choose General Ledger, then Select Post Deferred Revenue.

•	Any previously Posted Deferred Revenue Summary records are listed on the Post Deferred Revenue dialog.

HelpFilesPostDeferredRevenueDialog

Post Deferred Revenue dialog

•	Click the Post option button.

HelpFilesPostDeferredRevenueConfirmation

•	Confirm that this Post Deferred Revenue process is to be executed.

•	The process runs to completion and inserts a Deferred Revenue Summary item in that table.

HelpFilesPostDeferredRevenueResults

•	A Posted Deferred Revenue Summary table is maintained internally with a summary of the Earned and Deferred Revenues posted during the execution of each Post Deferred Revenue procedure.

•	All of the previously Posted Deferred Revenue Summary records are listed on the Post Deferred Revenue dialog.

•	Click the Exit option button to Close this Post Deferred Revenue dialog.