| □ | Printing Invoices in batches is more efficient than printing them one at a time. |
| • | MKMS keeps track of whether or not an Invoice has previously been printed, so you don't have to. |
| • | On the Main Menu, Select Reports and Choose the Account Receivable sub-menu, then Click Invoices. |
| • | The Print Invoices dialog is presented. |
| □ | Print Invoices has several sections with many selections: |
| • | In most cases, you want to Print All Unprinted Invoices. |
| • | Just select this form and Click the Print button. |
Print Invoices dialog showing the Default selections
| □ | Specifying which Invoices you want to Print: |
| • | Invoice Style - Choose whether you want the Invoices printed in Color or Black & White. |
| • | Once you make the selection, in the future that selection will be the default. |
| • | Sort Order - Choose the order in which these Invoices should be printed. |
| • | Invoice # - (default) - The selected Invoices will be printed in Invoice Number Order (oldest to newest). |
| • | Sub. Name - The selected Invoices will be printed in alphabetical order. |
| • | ZIP Code - The selected Invoices will be printed in Zip Code order and within Zip Codes, in Invoice Number order. |
| • | Print Which Invoices? - identify which Invoices you want to print based on their unpaid balance. |
| • | All Invoices - Print All the Invoices in the system that match the selection(s) made in other areas of the Print Invoices Form. |
| • | Paid Invoices Only - Print Only the Paid Invoices that match the selection(s) made in other areas of the Print Invoices Form. |
| • | Unpaid Invoices Only - (default) - Print Only the Unpaid Invoices that match the selection(s) made in other areas of the Print Invoices Form. |
| • | Detail - indicate whether you want the actual Invoices printed or a listing of them |
| • | Full Invoice - (default) - print a full Invoice format based on the selection(s) made in other areas of the Print Invoices Form. |
| • | Summary with Line Detail - |
| • | Summary without Line Detail - |
| • | Invoice Range - indicate what Invoice number should be included |
| • | From - (default) the first Invoice number ever used. You may enter the same, or any number above the number displayed in From, up to the last number used (shown in To). |
| • | To - (default) the last Invoice number that has been used. You may enter the same, or any number below the number displayed in To, but greater than or equal to the number you entered in From. |
| • | Sale Date Range - (default) - first and last sale date of any Invoice ever created. |
| • | The first sale date ever used, and the most recent sale date used, are offered as the default. |
| • | Enter the Date Range of desired Invoices' Sale Dates using the Drop-Down Date Selection Box provided. |
| • | Options - indicate the other preferences to define exactly what you want included and how they should be formatted. |
| • | Include Credit Memos? - Check this box if you want Credit Invoices printed, also. |
| • | Show Account Balance? - Check this box if you want the Subscriber's total account balance printed on the body of the Invoice. |
| • | Unprinted Invoices Only? - (default) - Check this box if you only want Invoices that have not been printed before, printed now. |
| • | Print Return Stub? - (default) - Check this box if you want a Return Stub printed as part of the Invoice. |
| • | Acct Balance on Stub? - (default) - Check this box if you want the Subscriber's total account balance printed on the Return Stub.. |
| • | For a Single Subscriber? - Check this box and, using the Subscriber Search box, Select the desired Subscriber. |
| ▪ | Only Invoices for the selected Subscriber will be printed. |
| ▪ | The other Options you've selected will be implemented also. |
| • | Print POSTNET Bar Code? - Check this box if you want the POSTNET bar code printed under the Subscriber's address. |
| • | Hide Line Item Price? - Check this box if you want the individual Detail line item's pricing hidden - with only the Invoice's Total, before tax, the Tax itself, and the Grand Total shown. |
| • | Show CSIDs on Recurring Revenue Items? - Check this box if you want the CSID for any Recurring Revenue item included on the Invoice. |
| • | Show CSID on Header? - Check this box if you want the CSID included in the Invoice's Header. |
| • | Show Terms? - Check this box if you want the Company's Terms as defined in Company Options included on the Invoice. |
| • | Recurring Revenue Range - You may specify specifically which group of Invoices will be printed based on being Recurring Revenue as follows: |
| • | Select RMR Range? - Check this box to be able to specify the Recurring Revenue Range. |
| • | Year - Use the Drop-Down Selection List to Choose the desired billing Year. |
| • | Month - Use the Drop-Down Selection List to Choose the desired billing Month. |
| • | Printer Alignment - if you have window envelops that do not align properly: |
| • | Adjust Top Margin - Check if you want to alter your Printer's default top margin setting. |
| • | Start Position - Enter the measurement. |
| • | Save Settings? - If you want the settings you have entered to be your personal default settings, Check this box. |
| • | Enter Invoice Comment below - Enter any comment or explanation that is to be included in All of the Invoices that will be printed in this batch. |
| ► | Note: When a Comment is entered, if the Save Settings? box is Checked: |
| ▪ | The Comment becomes the Setting Value in the Company Settings for the Invoice Export - Memo Text. |
| ▪ | If you Export Invoices, the Comment will also become that procedure's default Comment. |
| • | Enter Message For Email Invoices Below - enter any comment or explanation that you want inserted into All of the Invoices that will be Emailed to Subscribers. |
| □ | Printing the Invoices - Click E-Mail or Print to send these Invoices via Email, or to actually print the Invoices, respectively. |
| • | E-Mail - Click the E-Mail button to E-Mail Invoices, which will open the E-mail Invoices dialog. |
| • | Print - Click the Print button to Preview or Print (to a File or a Printer) these Invoices (which will include the Emailed Invoices, if requested). |
| ► | Note: See the explanation of the Custom Invoices feature to learn how to modify the default format of your Printed Invoices. |
| • | Choosing the E-mail button first will enable you to produce the Emailed Invoices first - and with different options selected. |
| • | Then, when you select Print, only those marked to actually be printed are produced, so they can be printed with different options selected. |
Sample Full Invoice Printed in Color with Stub
| • | Summary With Line Detail - print a report of the Invoices, including the Line Item Detail, that match the selection(s) made in other areas of the Print Invoices Form. |
Sample of the Print Invoice Summary with Line Detail report
| • | Summary Without Line Detail - print a simple list of the Invoices that match the selection(s) made in other areas of the Print Invoices Form. |
Sample of the Print Invoice Summary Without Line Detail in the report
