Accounts Receivable Funding

□	The Accounts Receivable Funding report provides a list of Past Due Accounts.

•	Generally printed for those Dealers (Divisions) for whom your provide Monitoring Services and Dealer Billing, or

•	For Acquired Accounts that you've purchased and so are tracking their performance.

•	On the Accounts Receivable Reports Menu, Select Funding Reports and then Select Accounts Receivable Funding.

HelpFilesAccountsReceivableFundingDialog

Accounts Receivable Finding - Options dialog

□	Accounts Receivable Report Options

•	Report On - All Subscribers is the only option.

•	Selection & Content - Offers many ways to customize what and how your Accounts Receivable Funding Report is listed. Choose the one(s) that best serve your needs.

•	Show Detail - Check this box to get a line for each Subscribers. If this is left Unchecked, you will get a one page Accounts Receivable Funding report.

•	Show Address - If Checked (Show Detail must also be Checked), each Subscriber's address information will be included.

•	Show Accounts Status - If Checked (Show Detail must also be Checked), the Dates and Amounts of their Last Sale, Payment and Pending Credits will be included.

•	Exclude Invoices with Future Sold Dates - Used to eliminate Invoices for Recurring Revenues billed one or more months in advance.

•	Exclude Invoices Containing Only Non-Report Items - Generally only for Salesmen to use for their follow-up collections process.

•	Show Individual Invoices - If Checked, all qualifying Past Due Invoices will be listed.

▪	Even if you do not Check this option, when previewing the report, you may still Click on a Subscriber's Name, within the report, to expand that portion of the report to include all the Invoices in the Preview.

▪	To the left of the Invoice Number is a Plus Sign (+). Click it to see the Invoice's Detail Line Item(s).

▪	Click the Invoice Number (underlined in blue) to open the Sales Form for that Invoice.

▪	Click on a Subscriber a second time to collapse the detailed information.

•	Show Invoice Line Items - This field will only be available if the Show Individual Invoices option has been Checked above.

•	If Checked, all Invoice Line Item Detail will be listed for each Invoice that is included in the report.

HelpFilesAccountsReceivableReportInvoices&Detail

•	Show ID's - Click the desired radio button to Choose:

•	None - No CSID or Subscriber ID number will be included in the report.

•	Subscriber ID - The Subscriber's ID (Record Number) will be included in the Preview. The number shown to the left of the Subscriber Name is that Subscriber's record ID.

▪	To view this Subscribers Form when previewing the Accounts Receivable Funding Report, Click the ID number.

▪	You may also Click on a Subscriber's Name within the report to expand that portion of the report to include all the Invoices in the Preview.

•	CSID - The Subscriber CSID will be included in the Preview.

▪	If that Subscriber CSID is Clicked within the Preview, the Subscribers Form is opened and displays that Subscriber's record.

HelpFilesAccountsReceivableFundingReportPreviewCSIDOption

Accounts Receivable Funding Report - Preview showing CSID included and Subscriber Invoices displayed

•	Regardless of whether None, Subscriber ID or CSID was Chosen or the Show Invoice Line Items option was Checked:

▪	Click on a Subscriber's Name within the report to expand that portion of the report to include all the Invoices in the Preview.

▪	Click the Plus Sign ("+") to the left of the Invoice Number to see the Invoice's Detail Line Items.

•	Report By - Choices to limit the Subscribers who are reported.

•	Division - If blank, all qualifying Subscribers will be listed.

▪	If a Division is selected using the Drop-Down Selection List provided, the report will be limited to Subscribers assigned that Division code.

▪

This Division could be their Dealer name for Dealer Billing Accounts, a normally used Company Division, or a Division Group to which some Subscribers have been assigned because their Division - identified on the Accounting Information tab on the Subscribers Form - is a Member if that Division Group.

▪	A Division Group could also be selected to incorporate All Subscribers associated with that Division Group.

•	Salesperson - If blank, all qualifying Accounts will be included - subject to the selection(s) chosen for any other Report By options.

▪	To limit this report to including only those Invoices assigned specified Salespersons' Employee Code(s), Click the Ellipse to open the Select Salespersons dialog.

▪	Selected - To Choose the required Salesperson(s), Check the Selected box for one or more Salespersons on this Select Salespersons dialog.

HelpFilesSelectSalespersonsDialog

Select Salespersons dialog

▪	Click the OK übutton to Close the Select Salespersons dialog.

▪	The Selected Employee Code(s) will be insert into the Salesperson field.

HelpFilesAccountsReceivableSummaryReportBySalesperson

Report By: Salesperson field

►

Note: In some cases, the Salesman's Employee Code assigned to a Subscriber record may be different than the Employee Code actually assigned to an Invoice. If different, the Salesman's Employee Code assigned to the Sales Invoices determines which Subscribers will be included, not the Employee Code originally assigned to the Subscriber.

•	Account Type - If blank, all qualifying Accounts will be included - subject to the selection(s) chosen for any other Report By options.

▪	To limit this report to only those Sales Invoices with Subscribers assigned a specific Account Type on their Central Station Data Form, Click the Ellipse to open the Select Account Types dialog.

▪	Selected - To Choose the required Account Type(s), Check the Selected box for one or more Account Types on this Select Account Types dialog.

HelpFilesSelectAccountTypesDialog

Select Account Types dialog

▪	Click the OK übutton to Close the Select Account Types dialog.

▪	The Selected Account Types will be insert into the Account Type field.

HelpFilesAccountsReceivableSummaryReportByAccountType

Report By: Account Type field

•	Dealer - If blank, all qualifying Accounts will be included - subject to the selection(s) chosen for any other Report By options.

▪	To limit this report to only those Sales Invoices with Subscribers assigned a specific Dealer Code on their Central Station Data Form, Click the Ellipse to open the Select Dealers dialog.

▪	Selected - To Choose the required Dealer(s), Check the Selected box for one or more Dealers on this Select Dealers dialog.

HelpFilesSelectDealersDialog

Select Dealers dialog

▪	Click the OK übutton to Close the Select Dealers dialog.

▪	The Selected Dealer Code(s) will be insert into the Dealer field.

HelpFilesAccountsReceivableSummaryReportByDealer

Report By: Dealer field

•	Past Due Only - You may Choose which Subscribers, who are Past Due, are to be included:

•	All Past Due Accounts - List All Subscribers that are Past Due, the default choice.

•	Accounts 1 to 30 Days Past Due - List only Subscribers that have Invoices from 1 to 30 Days Past Due.

•	All Accounts More than 30 Days Past Due - List only Subscribers that have Invoices More than 30 Days Past Due.

•	Accounts 31 to 60 Days Past Due - List only Subscribers that have Invoices from 31 to 60 Days Past Due.

•	All Accounts More than 60 Days Past Due - List only Subscribers that have Invoices More than 60 Days Past Due.

•	Accounts 61 to 90 Days Past Due - List only Subscribers that have Invoices from 61 to 90 Days Past Due.

•	All Accounts More than 90 Days Past Due - List only Subscribers that have Invoices More than 90 Days Past Due.

•	Print - Click the Print button to Preview or Print (to a File or a Printer) this report.

□	Accounts Receivable Funding Report Preview - The Preview tab presents the report which resulted from the Options you've selected.

HelpFilesAccountsReceivableFundingReportPreview

Accounts Receivable Funding Report - Preview with expanded Invoice Detail

•	Click on a Subscriber's Name, within the report, to expand that portion of the report to include all the Invoices in the Preview.

•	To the left of the Invoice Number is a Plus Sign (+). Click it to see the Invoice's Detail Line Item(s).

•	Click the Invoice Number (underlined in blue) to open the Sales Form for that Invoice.

•	Click on a Subscriber a second time to collapse the detailed information.

•	Up Arrow/Down Arrow - hi - Moves the report one line up, or one line line down, respectively.

•	Page Up/Page Down - Moves the report to the previous or next page, respectively.

Accounts Receivable Funding Report - Preview Buttons

•	Home - - Using either the screen Icon or your Keyboard's Home key, moves the report to the top of the first page.

•	End - - Using either the screen Icon or your Keyboard's End key, moves the report to the bottom of the last page.

•	Arrows - The arrows allow you to move back and forth, from page to page.

•	Number - Indicates the page number you are viewing.

•	You may also type in a specific page number, Press 8 Enter and that page will be displayed immediately.

•	If you enter an invalid page number, it will be ignored.

•	Fit To Page - Click the first button after the arrows to size a full page of the report to fit the screen.

•	Zoom To 100% - Click the second button after the arrows to display the page at 100% (of the printed view).

•	Fit To Page Width - Click the third button after the arrows to size the page of the report to fit the full width of the screen.

•	Zoom To Percentage - Click the fourth button after the arrows to re-size the page of the report by percentage.

•	When you Click the Zoom To Percentage button, the Percentage selector will be displayed.

•	You may then Click the Up or Down ‚ arrows to set the exact amount of Zoom you want.

•	Print - Click the Print button to Print (to a File or a Printer) the displayed Accounts Receivable Funding Report.

•	Email - Click the Email button to send the Report to an Email Address of your choosing.

•	To Exit the Preview tab and Close this Report dialog Form, Click the Close button x on the right at the top of the Preview tab.

□	Data View - This view provides a tabular (spreadsheet style) presentation of the selected data.

HelpFilesAccountsReceivableReportsDataView

Accounts Receivable Report Data View

•	Arrows - Click the arrows to move through the record.

•	Export - Exporting the data from this Data View tab (note the "fly-over" help available on these buttons):

•	Export to CSV - Click the first button after the arrows to export the data to a Comma Separated Values (CSV) file format.

•	Export To Excel - Click the second button after the arrows to export the data to an Excel (.xls) file format.

•	Export To Html - Click the third button after the arrows to export the data to an HTML formatted file.

•	To Exit the Data View tab and Close this Report dialog Form, Click the Close button x on the right at the top of the Data View tab.