Program Module(s) Affected
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Chapter Links
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Description of the Enhancement
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Accounts Payable System
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Vendor Listing Report
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There is a new Vendor Listing Report which includes each Vendor Name, complete address information, and contact information including an email address, if entered.
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Accounts Payable System
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Recurring Purchases
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The new Cancel Purchase function provides Users the ability to cancel both Open Term and Fixed Term Recurring Purchases and still preserve the original Recurring Purchase record in the database.
| ▪ | Any previously canceled Open Term Recurring Purchase may easily be Re-activated at a later date. |
A new Weekly Payment Frequency has been added to the Recurring Purchases Form which provides for the automatic billing (and payment) of Weekly Payment Obligations.
| ▪ | When the Auto Pay procedure is executed, the required set of Recurring Purchase Invoices are created for the entire Month. |
| ▪ | The first Invoice will be Dated with the Purchase Day specified, and each subsequent 7 Day Period's Invoice will be Dated as appropriate, until all of the required Invoices are created for that Month. |
| ▪ | All Invoices within the set will have the same Invoice Number, but each Invoice Number will have a hyphenated numeric suffix (e.g., 1234-1, 1234-2, 1234-3). |
| ▪ | The Due Date for each Invoice within the set will be calculated based the Sale Date assigned and the Vendor's Terms. |
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Accounts Payable System
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Employee Groups
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| ▪ | This new/updated tab enables specifically assignable Access Rights to be granted on a Field by Field basis for each Form to which the currently selected Employee Group has been granted Access Rights. |
| ▪ | The Forms which currently have this Field by Field access permission option are: |
| ▪ | Other Forms may be added to the Field Access tab from time to time. |
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Accounts Payable System
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Documents
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The Documents Icon on the Vendor Information Form has a new Down-Arrow (€) attached to the Documents providing these two options:
| 1. | Click the Documents Icon's Down-Arrow (€) to view a Drop-Down Selection List of the previously attached Documents - from which the User may Select one of those Document Titles to open that specific Document immediately. |
| 2. | Click the Documents button itself to open the Documents Form. |
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Accounts Payable System
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Purchases by Month by Year
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The new Purchases by Month by Year Report provides a graphic analysis and tabular (spreadsheet like) chart summarizing the value of those Purchases made each month for the last five years.
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Accounts Payable System
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Purchase Orders
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The revised Purchase Orders Form now includes Tracking Number, Shipper and Work Order fields on each Detail Line Item.
| ▪ | Work Order field - Displays the Work Order Number - if one has been specifically assigned to this Detail Line Item, or the appropriate Work Order Number may be assigned |
For General Ledger System Users: The General Ledger Transactions (automatically posted in the background) for a Selected Detail Line Item of a Closed Purchase Order may be displayed whenever required.
| ▪ | To do so, Double-Click the appropriate Detail Line Item. |
| ▪ | The GL Transactions Form will list each Debit and Credit required to post the Selected Detail Line Item. |
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Accounts Payable System
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Shipping Methods
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This is a new Shipping Methods Form which is used to pre-define the ways shipping services are identified for Purchase Orders.
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Accounts Payable System
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Bank Reconciliation
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| ▪ | The Bank Reconciliation Form, upon completion of a Reconciliation Procedure, will now display the Bank Reconciliation Summary report automatically. |
| ▪ | This Reconciliation Summary report may be viewed, printed, and/or printed to a file where it may be saved as a PDF file. |
| ▪ | Each completed Bank Reconciliation data set is stored in the new Bank Reconciliation History tab on the Bank Form. |
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Accounts Payable System
General Ledger System
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Bills
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The Bill Form now has a Payments tab which lists the Payments (if any) that have been Allocated to the currently displayed Bill.
| ▪ | You may Double-Click any listed Payment item to open the associated Payments Form |
| ▪ | The Purchase Date for Bills may not be reset to a Date within a Period that has been Closed! |
A new PO Number field has been added which identifies the Purchase Order Number from which the Bill was generated.
For General Ledger System Users: The General Ledger Transactions (automatically posted in the background) for a Selected Detail Line Item of a Bill may be displayed whenever required.
| ▪ | To do so, Double-Click the appropriate Detail Line Item. |
| ▪ | The GL Transactions Form will list each Debit and Credit required to post the Selected Detail Line Item. |
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Accounts Payable System
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Sale-Purchase Items
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| ▪ | A new AR Taxable? field has been added to the Sale-Purchase Item Form - replacing the original Taxable? field. |
| ▪ | Under Development - A new AP Taxable? field has been added to the Sale-Purchase Item Form - thus allowing Purchases and Sales to be identified as Taxable (by default) independently. |
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Accounts Payable System
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Purchases Analysis Report
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The revised Purchases Analysis Report now offers:
| ▪ | Vendor - A selection for the Purchases made from All, or a specified set of (one or more) Vendors. |
| ▪ | Invoices - A selection for the Purchases made from All, or a specified set of (one or more) Bills (Invoice Numbers). |
| ▪ | Display Amount - Specify how the Purchase Amount will be reported: |
| o | Net - Display the net cost of the Purchase Item(s) (exclusive of any Sales Tax). |
| o | Gross - Display the gross cost of the Purchase Item(s) (including all Sales Taxes). |
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