Audit Functions

□	The Audit Functions offered within MKMS may be user defined, based on your internal security needs.

•	Normally, Employees (Users) are assigned to an Employee Group thus granting them access to a specified set of Access Rights for a series of Form Names

•	These Access Rights (C R U D A) are Create, Read, Update, Delete, and Audit.

•	The appropriate Access Rights that are required are based on what needs to be accomplished by that Employee Group.

•	Sometimes an Employee needs additional (or fewer) Access Rights than those established in the Employee Group to which they've been assigned.

•	To accommodate this situation, the User Access Rights Form provides the means to individually grant access, or remove access, to specifically selected Form Names.

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A Form Name may be identified as one that needs "Audit Tracking" by Checking the Audit option when assigning a Form Name to a User or Employee Group - established in the User Access Rights Form and/or the Employee Groups Form - and so every change made to that Form, and by what User, is recorded in the Audit table.

□	There are three Audit Reports available:

1.	The regular Audit Report allows you to specify the Date Range to be reported, the data entries, processes, and changes that occurred [e.g., the Form(s), Employee(s), Account(s), Tables, User(s)], and the Type of the Data Related Events to be included in the report.

2.	The System Audit Report allows you to specify the Date Range of, and the Parameters for, listing the system processes and updates that were performed by User(s) and/or the Event(s) to be reported.

3.	The Accounting Audit Report which provides a selectable list of any (or All) changes made to Sales Invoices, Receipt Allocations, Vendor Bills and Payment Allocations, after the initial posting process was completed.

□	Audit File Maintenance - purging audit records on a periodic basis so that the Audit Table does not become excessively large - is accomplished using either the Purge Audit Data option within MKMS, or by using the MKS Purge Utility.