| □ | Weekly - This is the suggested list of what you should be doing at least once a week. Larger companies may have to perform many of these tasks on a daily basis. |
| □ | Monthly - These procedures must be completed every month, but will probably be done on different days throughout the month. |
Ý Reports marked with an asterisk may be Previewed and/or re-Printed at any time in the future.
| • | They will contain the same set of information as long as you specify your requirements in the same way. |
| • | Unless you have a very specific reason to actually "Print" it, don't! |
ê Reports that must be saved as they looked Today.
| • | Generally this is because the report is a "snap shot" report of Today's current status and would be different when it is printed "tomorrow". |
| • | These "snap shot" reports should be "printed" to a file (see Printing to a File) - preferably a "pdf" file - so that it can be viewed - and even actually printed - at any time in the future but with the information as it existed on the exact day the report was originally created. |
| • | This eliminate the need to repeatedly enter and then pay the Bills that are for the same charges. |
| • | It prevents you from forgetting to make the payment and so you avoid late fees and/or credit rating issues. |
| • | Prepare the Month for Closing: |
| • | Make all the Disbursements you intend to make before the end of the month |
| ▪ | The Accounts Payable Report should be printed on the last day of the month because it is a "snap shot" report of Today's current status of each Bill. |
| • | Print Month End Reports - Here is your chance to start going Paperless Ý ê. |
| • | Examine your Purchases Analysis Report Ý - This report may be Viewed and/or (Re-)Printed at any time in the future, so unless you have a very specific reason to actually "Print" it, don't. |
| • | Check the Taxes Billed Report Ý to Confirm that you have paid Sales Tax on all applicable purchases. |
| • | Review the other Accounts Payable Related Reports appropriate for your business needs. |
