Print Checks

□	Once you've made Payments and Allocated them to Bills, and/or used the Disbursements Form to streamline that process, and/or run your Automatic Recurring Payments process, it's time to Print Checks.

•	On the Main Menu, Select Reports and Choose the Accounts Payable sub menu, then Click Print Checks.

HelpFilesPrintChecksDialog

Print Checks dialog

•	Bank - As Payments are posted and Allocated, and/or when you use the Disbursements Form, you must identify the Bank from which those Paymentsa are to be withdrawn.

•	Therefore when it's time to Print Checks, you must use the Drop-Down Selection List to Choose the Bank from which you will withdraw these Payments.

•	Print For - If you have a Vendor Information Form open, the system assumes the currently selected Vendor is the one for whom you want to Print Checks.

•	All Vendors - This is the default if you do not have a Vendor Form open (see illustration above).

•	Current Vendor - This is the default if a Vendor Form is currently open (see illustration below).

HelpFilesPrintChecksCurrentVendor

▪	The Account ID and Vendor Name will be displayed automatically.

▪	If a Vendor Form is currently open, you may, if necessary, Click on the All Vendors button.

•	Check Format - The Default Format is for most users in the USA and elsewhere.

•	Use the Drop-Down Selection List to Choose Canadian Format, if required.

HelpFilesPrintChecksCheckFormat

Check Format field

•	Starting Check Number - The next available check number to be used will be displayed automatically by the system.

•	Adjust Top Margin - If you are using a custom printed form that requires a Top Margin adjustment, Check this box.

•	Print Position - Enter the required adjustment .

•	Print - Click the Print button to Preview or Print these Checks.

•	If there are no Unprinted Checks, a message indicating that will be displayed.

HelpFilesPrintChecksNoChecksToPrintMessage

No Checks To Be Printed

•	Confirm that you do want to continue the Check Printing process.

HelpFilesPrintChecksMessage

Print Checks?

•	You may Preview the Checks on screen prior to actually printing them.

HelpFilesPreviewChecksMessage

Preview Checks First?

•	Yes - The selected Checks will be displayed on screen for you to Preview.

HelpFilesPreviewChecksPreview

Sample Check printed from Preview

▪	Click the Print Icon on the top left of the display to Print a Sample of these Checks.

▪	Do not put the real Check documents in the Printer.

▪	Once you have viewed the Checks, Click the Close button.

▪	This will return you to the Print Checks dialog.

•	Choose Print again - but this time do not request a Preview!.

▪	This will Print the actual Checks to the selected Printer in which you have inserted your Check forms.

•	No - The selected Checks will be printed once you Choose the appropriate Printer.

•	Cancel - The Print Checks process will be aborted.

•	Select the appropriate Printer in which you have inserted the correct set of blank Checks (there is no Print To File option available).

HelpFilesPrinterSelectionDialog

Printer Selection Dialog

•	Once they are Printed, you will be asked to Confirm that all of the Checks have printed correctly.

HelpFilesDidAllTheChecksPrintProperlyMessage

Did all checks print correctly?

•	If you answer Yes, the transactions will be internally finalized.

•	Reprinting Checks using the Void Bad Checks dialog:

•	If you answered No - some or all of the checks did not print correctly - you must identify which check numbers must be Voided (identifying, by number, which ones were not printed correctly).

HelpFilesVoidBadChecksDialog

Void Bad Checks dialog

▪	Press Ctrl+Left-Click to Choose each check number that must be Voided.

▪	When you have Selected which check numbers must be Voided, Click OK to proceed.

▪	The check numbers will be inserted into the Voided Check Numbers list.

▪	The Payments for these Voided Checks may be Reprinted (with new check numbers), whenever required.

▪	However, if no Checks were actually destroyed (Perhaps you forgot to put check paper in the printer? Again?), simply Click the Cancel button at the bottom of the dialog.

•	Are there any Checks to be Reprinted? - If you did Choose Cancel, but need to reprint one or more of the checks:

HelpFilesAreThereAnyChecksToBeReprintedMessage

Are there any checks to be reprinted?

▪	Answer Yes

•	Select the the Check Number(s) to be reprinted using the Select Checks For Reprint dialog:

HelpFilesSelectChecksForReprintDialog

Select Checks For Reprint dialog

▪	Press Ctrl+Left-Click to Choose the check numbers that must be Reprinted.

▪	Click OK to proceed.

▪	Click the OK button to Confirm that the Checks are ready to be Reprinted.

HelpFilesChecksReadyForReprintMessage

Checks ready for reprint.

•	Select the appropriate Printer to Reprint the Checks that you have Selected.

HelpFilesPrinterSelectionDialog

Printer Selection Dialog