Checking In Inventory

□	The requested items on your Purchase Order have been delivered,

What Do You Do?

1.	Locate the Purchase Order

2.	Check in those Items that were delivered (see the instructions below).

3.	Create a Vendor Bill for these items.

4.	Close the Purchase Order.

□	Locate the specific Purchase Order for the items that were delivered in MKMS:

•	Press F4 to open a Vendor Information Form.

•	Press F2 to locate the Vendor to whom you issued the Purchase Order,

•	Click the PO Icon on the Payables menu,

•	Click the Prior POs tab on the Purchase Order Form.

•	Click on the required Purchase Order Number.

HelpFilesPurchaseOrderPriorPOsSelection

•	The Selected Purchase Order will be displayed.

HelpFilesSelectedPurchaseOrder

Purchase Order after selection from Prior POs list

□	Check In - In the Check In field, enter the Quantity of each Item that was delivered.

HelpFilesPurchaseOrderCheckIn

Purchase Order Form - Check In the delivered item(s)

•	Check In - For each item that was delivered, in the appropriate Check In box, enter the quantity of that Item that was delivered.

•	Save - Click the Save button ("ü") to ensure that your Check In entries are posted.

HelpFilesPurchaseOrdersBillIt

Bill It Icon on Actions Menu

•	Bill It - Once all of the delivered items have been Checked In, Bill this Purchase Order.

•	You should not Close a Purchase Order until all of the expected Ordered Items have been Received and Checked In, and the completed Purchase Order has been recorded as a Bill from the Vendor using the Bill It button on the Purchase Orders Form.

◆	For General Ledger System Users: The General Ledger Transactions (automatically posted in the background) for a Selected Detail Line Item of a Closed Purchase Order may be displayed whenever required.

▪	To do so, Double-Click the appropriate Detail Line Item.

▪	The GL Transactions Form will list each Debit and Credit required to post the Selected Detail Line Item.

HelpFilesPurchaseOrderDetailLineItemGLTransactions

Purchase Order Form - Detail Line Item - GL Transactions