Update Sale-Purchase Items with GL #

□	Every Sale-Purchase Item must have at least one General Ledger Account number assigned to it.

•	To start the General Ledger, you must complete this information after you have created your General Ledger Accounts and before you run the General Ledger Setup Wizard.

•	On the Main Menu Select the Maintenance Menu and Choose Sales-Purchase Items.

□	Insert the appropriate General Ledger Account number(s) as described below.

•	Sale GL # - Use the Drop-Down Selection List to Choose the appropriate General Ledger Sales Account Number.

•	Purchase GL # - Use the Drop-Down Selection List to Choose the appropriate General Ledger Expense Account Number.

HelpFilesSalePurchaseItemsGLAccounts&Department

Item section on the Sale-Purchase Items Form

•	If Sale-Purchase Item is assigned an Item Type of Both (because it is used to record Sales and Purchases), the Sale GL # and the Purchase GL # must both be entered using the Drop-Down Selection Lists provided (as shown above).

•	Otherwise:

HelpFilesSalePurchaseItemSale

Sale Purchase Item Form with an Item Type of Sale

▪	If the Item Type is Sale, (as shown above) assign only a Sale GL # using the Drop-Down Selection List provided.

HelpFilesSalePurchaseItemPurchase

Sale Purchase Item Form with an Item Type of Purchase

▪	If the Item Type is Purchase, (as shown above) assign only a Purchase GL # using the Drop-Down Selection List provided.

•	If you have chosen to do Multi-Departmental Accounting:

•	Dept - Enter the Department number using the Drop-Down Selection List provided.

•	If you are using the Inventory Tracking System:

HelpFilesSale-PurchaseItemInventoryItem

Sample Inventory Item on a Sale Purchase Items Form with Purchase GL# locked

•	Purchase GL # - Inventory Items must be assigned the Cost Of Goods Sold General Ledger Account Number assigned in the Mandatory Accounts dialog.

•	Once the Cost Of Goods Sold account is assigned, the Purchase GL# field is locked (it will appear in Gray) and may no longer be changed.

•	Save - Click the Save ("ü") Icon to record this entry.

•	Repeat this process until all records have been assigned the appropriate General Ledger Account Numbers.