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Unallocated Receipts/Credits Report

This Help File Page was last Modified on 08/11/2012

Unallocated Receipts/Credits Report

This Help File Page was last Modified on 08/11/2012

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Unallocated Receipts/Credits Report

This Help File Page was last Modified on 08/11/2012

Previous topic Next topic  
Credit Memos and Deposits, which are just Receipts that have not yet been Allocated to any Invoice, are listed in the Unallocated Receipts/Credits Report.
It is important to keep the number of Unallocated Receipts and Credit Memos to a minimum.
As the number of unallocated items increases, so does the chance that a Receipt will be Allocated to the wrong Invoice.
Each month - at a minimum - print the Unallocated Receipts/Credits report and attempt to apply those listed to outstanding Invoices where possible.

 

Printing the Unallocated Receipts/Credits Report
From the Main Menu, Select Reports, Choose the Accounts Receivable sub-menu, and Click Unallocated Receipts/Credits.

 

Unallocated Receipts/Credits (Open Credits & Deposits) tabs - There are three tabs on the Open Credits & Deposits dialog.
Options - Initially only the Options tab is shown (until you make your Options selections and Select Print).

HelpFilesUnallocatedReceipts&CreditsReportdialog

Open Credits & Deposits dialog

 

Report Type - Select the button that represents the Open Credits & Deposits data that you want reported.
All - All Open Credits & Deposits will be included.
Deposits Only - Only Deposits will be included.
Credits Only - Only Open Credits will be included.
Divisions - By default, All Divisions will be included.
Click One to limit the Unallocated Receipts/Credits listed in this report to those within a specific Division.

 

HelpFilesOpenCredits&DepositsSearchDivisoinDialog

Division Search - The Division Search dialog (see example above) allows you to Choose the desired Division.
oSearch By - You may search by the Division code, or the actual Name assigned to that Division.
oSearch Value - Enter the appropriate characters to locate that Division based on the Search method chosen.
Click on the desired Division record.
Click the OK to button Select that record and close the Division Search dialog.
Select Division - The Select Division field will be populated with the selected Division's Name.

 

HelpFilesOpenCredits&DepositsSearchDivisoinSelection

Division selection

 

You may Print (or Preview) this report, then reselect the Options tab then Click the Search Icon to Choose another Division and Print an additional report.
Print - Click the Print button HelpFilesPrintButton to Preview and optionally Print (to a File or a Printer) this Unallocated Receipts/Credits report (see sample below).

 

Preview - The Preview tab presents the report which resulted from the Options you've selected.
Up Arrow/Down Arrow - hi - Moves the report one line up, or one line line down, respectively.
Page Up/Page Down - Moves the report to the previous or next page, respectively.
Subscriber ID - Click the record number (listed in blue and underlined) of any Subscriber to open the Subscribers Form for that Subscriber.

 

HelpFilesUnallocatedReceipts&CreditsReportPreview

Open Credits & Deposits Report Detail - Preview

Home - HelpFilesHomeKey- Using either the screen Icon or your Keyboard's Home key, moves the report to the top of the first page.
End - HelpFilesEndKey- Using either the screen Icon or your Keyboard's End key, moves the report to the bottom of the last page.
Arrows - The arrows allow you to move back and forth, from page to page.
Number - Indicates the page number you are viewing.
You may also type in a specific page number, Press 8 Enter and that page will be displayed immediately.
If you enter an invalid page number, it will be ignored.
Fit To Page - Click the first button after the arrows to size a full page of the report to fit the screen.
Zoom To 100% - Click the second button after the arrows to display the page at 100% (of the printed view).
Fit To Page Width - Click the third button after the arrows to size the page of the report to fit the full width of the screen.
Zoom To Percentage - Click the fourth button after the arrows to re-size the page of the report by percentage.

 

HelpFilesPercentageOfViewAdjuster

When you Click the Zoom To Percentage button, the Percentage selector will be displayed.
You may then Click the Up  or Down arrow to set the exact amount of Zoom you want.
Print - Click the Print button to Print (to a File or a Printer) HelpFilesPrintIconthe displayed Unallocated Receipts/Credits.
Email - Click the Email button HelpFilesEmailButtonto send the Report to an Email Address of your choosing.

 

HelpFilesOpenCredits&DepositsSample

Open Credits & Deposits Report - Summary sample

 

To Exit the Preview tab and Close this Report dialog Form, Click the Close button x on the right at the top of the Preview tab.

 

Data View - This view provides a tabular (spreadsheet style) presentation of the selected data.

 

HelpFilesUnallocatedReceipts&CreditsReportDataView

Open Credits & Deposits Report - Data View

 

Arrows - Click the arrows to move through the record.
Export - Exporting the data from this Data View tab (note the "fly-over" help available on these buttons):
Export to CSV - Click the first button after the arrows to export the data to a Comma Separated Values (CSV) file format.
Export To Excel - Click the second button after the arrows to export the data to an Excel (.xls) file format.
Export To Html - Click the third button after the arrows to export the data to an HTML formatted file.
To Exit the Data View tab and Close this Report dialog Form, Click the Close button x on the right at the top of the Data View tab.