| □ | The Vendor Ledger Card provides a simple to read document containing all of the Accounts Payable related transactions for the selected Vendor's account. |
| • | On the Main Menu Select Reports, Choose the Accounts Payable sub-menu and Click Vendor Ledger Card which will open the Vendor Ledger Card dialog (its default status is shown below). |
| □ | Vendor Ledger Card tabs - There are three tabs on the Vendor Ledger Card dialog. |
| • | Options - Initially only the Options tab is shown (until you make your Options selections and Select Print). |
Vendor Ledger Card - Options tab
| • | Full Report - The Vendor Ledger Card is available as a Full Report - the default - or as a date restricted report when a specific Report Date Range is defined. |
| • | By Dates - If By Dates is selected, enter From and To dates using the Drop-Down Date Selection Box es provided. |
| ▪ | By default, a Date Range representing the last three months up to Today will be presented. |
Vendor Ledger Card By Dates Option
| • | Customizing this Vendor Ledger Card - Check any or all of these available options to customize what is reported. |
| ▪ | Show Bill Comments - The Bill Form, used to enter Purchases from Vendors, has a field into which you may enter general comments about that Bill. |
| ▪ | Show Line Item Comments - Each Detail Line Item on a Bill Form has a field into which you may enter specific notes about that item. |
| ▪ | Print From Newest to Oldest - Normally, transactions are listed from the oldest to the newest. You may reverse that order. |
| ▪ | Show Payment line item details - Include complete information as to what the Check paid. |
| • | Print - Click the Print button to Preview and optionally, to Print (to a File or a Printer) this Vendor Ledger Card report. |
| • | Preview - The Preview tab presents the report which resulted from the Options you've selected. |
| • | Up Arrow/Down Arrow - hi - Moves the report one line up, or one line line down, respectively. |
| • | Page Up/Page Down - Moves the report to the previous or next page, respectively. |
Vendor Ledger Card - Preview tab
| • | Home -  - Using either the screen or your Keyboard's Home key, moves the report to the top of the first page. |
| • | End -  - Using either the screen or your Keyboard's End key, moves the report to the bottom of the last page. |
| • | Arrows - The arrows allow you to move back and forth, from page to page. |
| • | Number - Indicates the page number you are viewing. |
| ▪ | You may also type in a specific page number, Press 8 Enter and that page will be displayed immediately. |
| ▪ | If you enter an invalid page number, it will be ignored. |
| • | Fit To Page - Click the first button after the arrows to size a full page of the report to fit the screen. |
| • | Zoom To 100% - Click the second button after the arrows to display the page at 100% (of the printed view). |
| • | Fit To Page Width - Click the third button after the arrows to size the page of the report to fit the full width of the screen. |
| • | Zoom To Percentage - Click the fourth button after the arrows to re-size the page of the report by percentage. |
| ▪ | When you Click the Zoom To Percentage button, the Percentage selector will be displayed. |
| ▪ | You may then Click the Up or Down ‚ arrows to set the exact amount of Zoom you want. |
| • | Print - Click the Print button to Print (to a File or a Printer)  the displayed Vendor Ledger Card report. |
| • | Email - Click the Email button  to send the Report to an Email Address of your choosing. |
| • | To Exit the Preview tab and Close this Report dialog Form, Click the Close button x on the right at the top of the Preview tab. |
| • | Data View - This view provides a tabular (spreadsheet style) presentation of the selected data. |
Vendor Ledger Card - Data View tab
| • | Arrows - Click the arrows to move through the record. |
| • | Export - Exporting the data from this Data View Form (note the "fly-over" help available on these buttons): |
| ▪ | Export to CSV - Click the first button after the arrows to export the data to a Comma Separated Values (CSV) file format. |
| ▪ | Export To Excel - Click the second button after the arrows to export the data to an Excel (.xls) file format. |
| ▪ | Export To Html - Click the third button after the arrows to export the data to an HTML formatted file. |
| • | Exit the Form by Clicking the Close button x on the right at the top of the Form. |
